Introduction
At Websites Mechanic, we recently launched a custom WordPress platform that handles memberships, event registrations, and results tracking for athletes and promoters everything in a single, streamlined system.
This project showcases how custom WordPress development can solve complex business workflows while maintaining an intuitive user experience.
Three User Roles – Tailored Experiences
The platform’s role-based architecture ensures that every user sees only what they need.
1. Admin
- Full platform access.
- Approve Pro memberships and content submitted by promoters.
- Track registrations, ticket sales, and financial data across all events.
- Manage publication of event results and galleries.
2. Promoter
- Add, edit, and duplicate events easily.
- Configure PayPal and Stripe details for event payments.
- Verify athlete memberships before registration.
- Upload results and monitor registrations and ticket sales.
3. Members
- Free: Sign up without approval; upgrade before event registration.
- Amateur: Paid membership for amateur events; upgradeable to Pro anytime.
- Pro: Full event access, photos published on the website, and recurring membership via Stripe.
Membership & Event Flow
- Free members can register but must upgrade before event dates.
- Amateur members pay to access amateur events and can upgrade to Pro anytime.
- Pro members enjoy full access, recurring subscriptions, and premium benefits.
- Event results are published annually, allowing members and the public to track performance.
Technical Implementation Highlights
- Custom Post Types: Events, Galleries, Results.
- Custom User Roles & Capabilities: Admin, Promoter, Free, Amateur, Pro.
- Payment Integration: PayPal for event registration fees, Stripe for membership registration and recurring Pro subscriptions.
- Role-Based Dashboards: Personalized views and actions for each user type.
- Automated Results Management: Year-wise publishing of show results visible based on membership level.
Challenges & Solutions
| Challenge | Solution |
|---|---|
| Complex user roles | Designed custom capabilities for each role to ensure proper access control |
| Membership upgrades & recurring payments | Integrated Stripe for seamless Pro subscription management |
| Event management for multiple promoters | Built independent dashboards with validations to maintain data integrity |
Results & Impact
- Efficient membership registration and event management.
- Recurring Pro membership subscriptions via Stripe.
- Promoters with independent event control.
- Members with clear upgrade paths and full event access.
- Annual event results accessible for all users.
Key Takeaways
- Plan roles and permissions early to avoid workflow issues.
- Automate repetitive tasks like upgrades and results publishing.
- Use Stripe and PayPal integration to simplify payments and subscriptions.
- Custom dashboards and post types make complex workflows manageable.
This project demonstrates that WordPress can be more than a CMS, it can power enterprise-grade membership and event management systems when combined with thoughtful custom development.